After pressing “Build GRN” from the Purchase Order then you will be taken into the GRN Maintenance screen lower down. If you are going to manually search for and edit a GRN then please…
Navigate to BoB2 → Purchasing→ Goods Receipts
Goods Receipt Note Maintenance
After pressing “Edit” against a GRN from the search before, or after pressing “Build GRN” from the Purchase Order screen you will be displayed with the GRN Maintenance screen. The one below is of Status “New” which is how it would appear after creation of after building from the Purchase Order…
Adding GRN Lines
You will notice a grid of the products ordered via the Purchase Order (If you created one), if not or you wish to account for any other products on the GRN you can add GRN Lines in a few different ways…
- Search Products – You can press “Add GRN Line” in top-right corner or you can use and add products to this grid.
- Import XLS – You can also import a flat XLS file if you prefer with the products you wish to receipt. If you want to do it that way the please follow the following guide…
- Quick Add – In the centre of the screen you will see a box labelled “Quick Add PO Line”. All that is required for this is to enter the Product SKU and Item Quantity for the Product you wish to add for that PO (Should be a Product already set up and assigned to the correct Vendor for which the PO is also set to). When you have entered these details you can simply press “Add PO Line” and it should be added to the grid below.
Confirming Receipt Qty
The Receipt Qty is how many you actually received from the Supplier. There are 2 different ways in which you can confirm the “Receipt Qty” for a Goods Receipt row…
- Import/Export XLS – Exporting the GRN list to XLS by pressing the “Export” button at the top. Saving and Editing this files Receipt Qty per row. Saving it again and then reimporting this file using the “Import” button.
- Grid Edits – When there are Products in the grid and you want to confirm you are in receipt of them. You can simply click into the highlighted column named “Receipt Qty”, and per row you are able type in whatever value that was received. Pressing TAB will save the value and take you to the row below it
When you have receipted in everything you can. Go to the Goods Receipt Header Info tab.
Press Received button. Marks the receipt date on the GRN, marks the PO delivery date and displays button “Put Away” button in top-right corner. Press Put Away…
Put Away
After pressing Put Away you will be displayed with the GRN Details Put away screen…
From here you will need to confirm the locations for which you are allocating the Products received to. Press “Edit” and then amend the location per product line.
You can allocate stock to multiple locations. If you press edit and define the qty (ensure it is lower than or equal to the products receipt qty) and add a location and then press “Update”.
When you are happy with the locations press the “Confirm” button.
This will change the GRN status to “Goods Booked In” and the PO status to “Received”
NOTE: If this is the first time your receiving the product then remember to MARK THE PRODUCT AS NEW and set the Start Date correctly for the Product . This helps with the full stock list & reordering
Printing the GRN
After Confirming the Putaway of the Stock then the GRN will now auto-print or you can print it manually from the top of the GRN Maintenance Screen which you are returned to.